Military Society of the War of 1812

Male descendants of commissioned officers, enlisted personnel, aides de camp, and commanding officers of private armed vessels of the United States, the proper descendants of members heretofore duly admitted; and the proper descendants of original members in military societies formed prior to January 8, 1856, by men who served in the armies and navies of the United States in the War of 1812, and to hereditary members heretofore admitted in such military societies and their proper descendants and to the proper descendants of the veteran delegates to the national conventions of the soldiers of the War of 1812, held respectively in the City of Philadelphia on January 9, 1854, and in the City of Washington on January 8, 1855.

An applicant is either proposed by a member by filling out the Society’s proposal form or an applicant may contact a member via US Mail or via the Internet.
o A member may propose an applicant by completing the formal Proposal Form for Prospective Member which is sent via email to the Registrar who then forwards it to the Membership Committee for approval or disapproval
o If the Applicant is not known by a member a Proposal Form is emailed to the applicant by the Registrar t with a request to complete and send it back along with a resume or bio to the Genealogist. The Registrar then forwards the materials to the Membership Committee for approval or disapproval.
(Proposal Form attached)

If the Proposal Form is not approved the Membership Committee informs the Registrar who in turn notifies the applicant.

If the Proposal Form is approved, The Registrar sets up the applicant’s contact information in the Society’s Roster.

(**current General Society War of 1812 members may skip to Section C below)

Upon approval of the proposal form, the Registrar then notifies the Genealogist who sends an email to the applicant requesting the first-year membership and administrative application fees ($235.00) ($75.00 first year membership and $160 administrative fees).

Life membership $750.00, Annual membership Fee: $75.00

Upon receipt of the fees the Genealogist then sends the Society’s Application Form and application requirement document. (See attached forms). The Genealogist then scans the check for the records and forwards the original check to the Treasurer to be processed.

Applicant then completes the application to conform to the requirements and emails Application form back to the Genealogist and simultaneously US Postal Service the proofs to the Genealogist.

The Genealogist reviews the Application Form against the proofs making sure that all information meets the Society’s requirements. The Genealogist either approves or contacts the applicant for further documents.

Once approved the Genealogist scans both the Application Form and proofs. He then forwards the documents to the Membership Committee for review and approval or disapproval by the Society’s Council of Administration at its next scheduled meeting.

Upon approval the Application, Secretary then sends a formal letter to the applicant confirming their Membership and the membership number. He also notifies the Registrar who updates the Society’s Roster.

Upon approval of the Proposal form, the Registrar sends an email to the applicant requesting a completed Application and a record copy of the approved General Society War of 1812 membership evidencing lineage back to the qualifying ancestor and the first-year membership and administrative application fees ($235.00) ($75.00 first year membership and $160 administrative fees). (Life membership $750.00, Annual membership Fee: $75.00)
The Registrar then verifies that the application lineage is identical to the record copy of GSW 1812 membership and, if identical, submits the documents to the Council for consideration.
The Council, upon deliberation, may either, in its discretion, approve the Application based on the record copy or request that additional backup documentation and proofs be provided to the Genealogist to be verified in the process described in section B above.

VCA Membership & The Military Society

Upon approval of the Proposal form, the Registrar sends an email to the applicant requesting a completed Application and a record copy of the approved General Society War of 1812 membership evidencing lineage back to the qualifying ancestor and the first-year membership and administrative application fees ($235.00) ($75.00 first year membership and $160 administrative fees). (Life membership $750.00, Annual membership Fee: $75.00)
The Registrar then verifies that the application lineage is identical to the record copy of GSW 1812 membership and, if identical, submits the documents to the Council for consideration.
The Council, upon deliberation, may either, in its discretion, approve the Application based on the record copy or request that additional backup documentation and proofs be provided to the Genealogist to be verified in the process described in section B above.

The MILITARY SOCIETY OF THE WAR OF 1812